Hillside Avenue School
PTA News and Event Reminders for the Week of April 30, 2018
Thank you to those who are volunteered for our Book Fair! Thank you also to Mariah Gianakouros and Lisa Ford for chairing the book fair. Given the situation the PTA is in right now, there have been many that question whether we should continue to do activities like the Book Fair. It is true that kids can buy books through the Scholastic Book Club website or other ways, and the Book Fair does require a number of volunteers. But I was there on Friday and the kids really seem to enjoy the chance to look at the books, manage the money they’ve been given, and buy the books. It is a wonderful way to keep kids excited about reading. And through the book fair we earn books to give to our library and the teachers for their in-class libraries. I know not everybody can volunteer for activities during the day, but I do hope we are able to continue activities like these.
3rd, 4th, and 5th Grades: PARRC testing Tuesday, Wednesday and Thursday this week. See attached letter for more details.
Coming Up Soon – SIGN UP HERE:
- K-5 HAS Family Arts Night: Monday, 5/7 7-9 pm. K-5 students and their families are invited to HAS for a night dedicated to the Arts. Please join us for a night of art and music activities the whole family can enjoy. Sign up here http://signup.com/go/ofYveqH and choose just 1 spot per family (even if you are bringing more than one child) — there are 2 sessions to choose from and space is limited. Ms. Nord organized this event and is asking for 4 volunteers per session to assist with sign in and session changes. Use the same link to volunteer. See attached flyer for more details.
- PTA Teacher Appreciation Week Breakfast (5/8) and Lunch 5/9: please sign up to bring something to celebrate our teachers. http://signup.com/go/rBBDXKo
- 8th Graders: PTA’s 8th Grade Pool Party is Friday, June 8th, 8 to 10 pm. Sign up here http://signup.com/go/tNefcYj.
NEXT YEAR’S PTA: If you are interested in serving on the Board for next year, please reach out to us at [email protected]. Elections to take place at our next PTA meeting on Tuesday, May 22. If you are worried that you can’t be on the Board because the PTA does too much, keep in mind that the Board can add or eliminate events to do what they are capable of doing. If we don’t get a Board, the PTA won’t be doing anything, so anything that a new Board decides to do will be appreciated!! We are still looking for all positions to be filled, so please consider taking on a position. I understand if your child(ren) are involved in a lot of extracurricular activities, you feel the pull from those organizations to volunteer as well. Maybe you want to share a position? Let us know that too and we can work something out.
Cranford Kids Give Back is still collecting items for Cranford Family Care. See attached flyer.
May 17, 6:30 pm CHS Auditorium: Cranford Public Schools and Cranford Police Department Present Smoke and Mirrors, a Parent Presentation on Vaping
Clothing Drive to support HAS 7th Graders’ 8th grade trip (i.e. for their trip next year): Saturday, June 9th 8 am to 12 pm. See attached flyer for details Clothing Drive 2018
Balloon Sales for Graduates being sold by CHS. See attached flyer. June Balloons 2018
Have a wonderful week! ~ Christine Daly, PTA President
Brief descriptions of Board positions:
President: head of the PTA, determines agenda for Board and regular PTA meetings, liaison with the administration, usually the representative at the PTC (Cranford-wide organization with reps from each school’s PTA, the principals of each school, and the superintendent). Significant time commitment, but can be done by someone who has other responsibilities (job, other volunteer positions) if they are willing to delegate.
Executive Vice President: 2nd in command — no delineated responsibilities except to help the President and stand in President’s place when necessary. This person can take on any of the duties the President does. Ideally, this person would learn during their year of being Exec VP and move to Pres the following year, but this has not happened the past couple of years. You could do Pres and Exec VP as Co-Presidents if that’s how the 2 wanted to approach the roles.
Vice President of Events and Activities: makes sure there is a chair for each activity and lets that chair know what to do broadly (sets up the Sign Up for the chair and lets the chair know how we use Sign Up and then publishes the Sign Up on the PTA’s page, lets the chairs know that contracts have to be signed by the President, and how to get reimbursed for expenses), and specifically by giving the “blue folder” that has been created in the past for an event to the new chair.
Recording Secretary: takes minutes during the general PTA meetings and the Board meetings and types them up and puts them together to be distributed to the PTA or Board respectively. Requires the person to be at most meetings (because if they are not there, someone else will have to take the minutes)
Corresponding Secretary: sends cards and other correspondence as appropriate for the PTA, and keeps the HAS outdoor sign up to date
Vice President: This position has varied from year to year depending on our needs. We have had someone serve as an assistant to the Treasurer and someone else serve as another VP of Events and Activities. This person was also in charge of Membership at one time, but we have made that a non-Board position the last couple of years.
Treasurer: maintains our bank account, reimburses members for PTA expenses, pays vendors, etc. Does Treasurer’s Report monthly. The person needs to be available to sign and issue checks (the President also has to sign the checks). Knowledge of spreadsheets is helpful. It is helpful if this person can be available the night of Tricky Tray to keep record of earnings and deposit the money in the bank that night.
Do not reply to this email. You can email the PTA at [email protected].