Hillside Avenue School
PTA News and Event Reminders for the Week of April 23, 2018
Thank you to those who are volunteering for our Book Fair! We were able to get sufficient volunteers to have the book fair for Middle School and Elementary! Thank you! If you want to help out, but haven’t yet signed up you can do so here: http://signup.com/go/JBdpcDd
Take Our Child To Work Day is Thursday, 4/26. Forms for kids who will be going to work instead of school were sent home for K-5 students and emailed by Mrs. Pascual for Middle School students. I’ve attached the MS form here if you need it. Forms are due TOMORROW, 4/24.
Coming Up Soon – SIGN UP HERE:
- HAS Family Arts Night: 5/7 7-9 pm. K-5 students and their families are invited to HAS for a night dedicated to the Arts. Please join us for a night of art and music activities the whole family can enjoy. Sign up here http://signup.com/go/ofYveqH and choose just 1 spot per family (even if you are bringing more than one child) — there are 2 sessions to choose from and space is limited. Ms. Nord organized this event and is asking for 4 volunteers per session to assist with sign in and session changes. Use the same link to volunteer.
- Teacher Appreciation Week Breakfast (5/8) and Lunch 5/9: please sign up to bring something to celebrate our teachers. http://signup.com/go/rBBDXKo
- 8th Graders: 8th Grade Pool Party is Friday, June 8th, 8 to 10 pm. Sign up here http://signup.com/go/tNefcYj.
NEXT YEAR’S PTA: We are getting down to the wire and we need some volunteers!! Remember, we still need each position filled – including President!! The PTA will not be able to function next year without someone to lead it. Or maybe you and a friend want to sign up to be co-Presidents! I’d be happy to talk to you about how you can split up duties if two (or MORE) people want to work together to do that job. If you are interested in being on the Board next year, please email us at [email protected]. We do have seasoned PTA members who are willing to serve on the Board to help new Board members!! See the end of this email for a list of positions and a brief description of them.
Cranford Kids Give Back is still collecting items for Cranford Family Care. See attached flyer.
Clothing Drive to support HAS 7th Graders’ 8th grade trip (i.e. for their trip next year): Saturday, June 9th 8 am to 12 pm. See attached flyer for details
Have a wonderful week! ~ Christine Daly, PTA President
Brief descriptions of Board positions:
President: head of the PTA, determines agenda for Board and regular PTA meetings, liaison with the administration, usually the representative at the PTC (Cranford-wide organization with reps from each school’s PTA, the principals of each school, and the superintendent). Significant time commitment, but can be done by someone who has other responsibilities (job, other volunteer positions) if they are willing to delegate.
Executive Vice President: 2nd in command — no delineated responsibilities except to help the President and stand in President’s place when necessary. This person can take on any of the duties the President does. Ideally, this person would learn during their year of being Exec VP and move to Pres the following year, but this has not happened the past couple of years. You could do Pres and Exec VP as Co-Presidents if that’s how the 2 wanted to approach the roles.
Vice President of Events and Activities: makes sure there is a chair for each activity and lets that chair know what to do broadly (sets up the Sign Up for the chair and lets the chair know how we use Sign Up and then publishes the Sign Up on the PTA’s page, lets the chairs know that contracts have to be signed by the President, and how to get reimbursed for expenses), and specifically by giving the “blue folder” that has been created in the past for an event to the new chair.
Recording Secretary: takes minutes during the general PTA meetings and the Board meetings and types them up and puts them together to be distributed to the PTA or Board respectively. Requires the person to be at most meetings (because if they are not there, someone else will have to take the minutes)
Corresponding Secretary: sends cards and other correspondence as appropriate for the PTA, and keeps the HAS outdoor sign up to date
Vice President: This position has varied from year to year depending on our needs. We have had someone serve as an assistant to the Treasurer and someone else serve as another VP of Events and Activities. This person was also in charge of Membership at one time, but we have made that a non-Board position the last couple of years.
Treasurer: maintains our bank account, reimburses members for PTA expenses, pays vendors, etc. Does Treasurer’s Report monthly. This requires a significant amount of time. The person needs to be available to sign and issue checks (the President also has to sign the checks). Knowledge of spreadsheets is helpful. It is helpful if this person can be available the night of Tricky Tray to keep record of earnings and deposit the money in the bank that night.
Do not reply to this email. You can email the PTA at [email protected].